Here are the steps we are recommending all instructors take to set up Teams meetings and recordings -
1. Open the Teams desktop app and click the calendar button on the left side of the application, this should bring up your outlook calendar that is associated with your DeSales email account.
2. Look to the top right of the page where the "New Event" button is and click on the dropdown arrow, this will bring up a list with two options under "Organization templates", you will click on the template that says Class.
3. This New Event box will popup where you will change the settings and information of your course meeting.
4. Name your meeting, typically the least confusing thing to do is name the meeting the same thing as your course name in Brightspace, and click on the slider that says "Teams Meeting", this button is in the same section as the meeting title. You can ignore the invite attendees section under the title, and should change the date and time to match when your course happens. You can set this meeting up for the entire semester by clicking on the "make recurring" button and changing the frequency/setting an end date for your meeting, then clicking save.
5. (Optional) There is a meeting options button at the top of the page, this is where you change the settings for the meeting such as automatically recording (recording and transcription tab) or turning off the lobby (meeting access). If you click on the dropdown arrow under the section "who can bypass the lobby?" and choose the option that says "everyone" this will make it so you do not have to manually admit your students to your meeting. When you have changed these settings to your preference, click apply at the bottom right.
6. Click save, this should take you back into your calendar and you should see your scheduled meeting on your calendar. You can now double click on this event in your calendar which will give you another popup box with the link and meeting information that you will be sharing with your students.
7. Copy and paste the link that says "Join the meeting now" somewhere into your Brightspace course that is easy for your students to access. The easiest way to do this may be to create a new module under the content section that permanently has this link for your students to access every week.
8. Setup your Teams meeting recordings to go to the Panopto folder that is associated with your course. Navigate back to your TEAMS desktop application, avoid using the browser version of TEAMs. Look for the Panopto application on the left side of the TEAMS app. If this is the first time you are setting this up, you may need to click on the "view more apps" button and search for the Panopto app.
8 a.) The first time you are setting this up, Panopto will ask you to sign in with Brightspace, click sign in. Once you are signed in, click on the settings button at the top left. The first time you do this it will have a blue "authentication button" click this button and follow the instructions of the pop up window.
8 b.) Click the "+New Mapping" button
8 c.) This window will pop up where you will put the title of your scheduled TEAMS meeting with an asterisk at the end (*). You will also choose the Panopto folder associated withyour Brightspace course for your meeting recordings to go under the folder section.
8 d.) Make sure the title o your meeting matches the title you put in this box exactly, with the * at the end. When you click on the dropdown arrow under the Folder Section, you should see a folder that says Brightspace Recordings. Click on the arrow to the left of this folder and you will see a list of courses. If you do not see the course listed, you will have to go into your Brightspace course and click on the Panopto button at the top, the will create the folder for you.
8 e.) Once you have chosen the correct name and folder, click the add button at the bottom.
8 f.) You will see your recordings mapped under the Meeting-Folder Mapping section.
9. In your Brightspace course at the top, the Panopto button will open the folder for your course. Your students will now be able to click this to access your recordings that you mapped to this folder.
If you setup your meeting this way, you will not have to use Sharepoint at all, and your recordings will automatically go into a Panopto folder that all of your students in the course you are teaching can access.